Scratchpad planning meeting 2011-02-29

Invited:

 * Edward Baker
 * Vladimir Blagoderov
 * Irina Brake
 * Laurence Livermore
 * Dave Roberts
 * Simon Rycroft
 * Ben Scott
 * Vince Smith

Travel/training
2012
 * Reading, 4D4Life, 28-29 March, Dave gives talk, Irina may go.
 * 10-11 May, Gothenburg, ViBRANT talk?
 * Stockholm Training, basic & advanced, 7-8th June 2012 (half-term, diamond jubilee)? Isa, will pay for herself. Laurence and Ben will go too, if it is cheaply enough VibRANT can pay for both.
 * Spinach 12-16 June, Yale? Vlad talk to curators
 * European Hemiptera Congress, Blagoevgrad, Bulgaria, 25-29th June 2012. Laurence is going, Isa paying, Laurence will ask for waiver etc.
 * Drupal con in Munich, 20-24 August, Simon and Ben to discuss whether useful. New developer?
 * Third European Conference on the Barcode Of Life (ECBOL3), Brussels 17-20th September. Talk/demo on phylogeny tools, connections to databases? Neal or Dave, better Neal for demo, Dave for talk. Dave to sort out
 * Online taxonomy, Linn. Soc., London, 20. Sept. 2012, Vince to give talk
 * TDWG, October, Beijing, Vibrant paying, Ben and Simon will go, both to give a talk/presentation/training session.

2013 ?
 * Global systematics conference, Vienna, February 2013, training. Irina and Isa organise.
 * ebiosphere March 2013, London?
 * IEvoBio, Ottawa, Dave to speak to Neal
 * Vince is going to Ent. Conf. in Korea
 * Botany?

Everybody to give quote to Dave to check budget.

eMonocot workshops/training, paid by e-monocot:
 * Updater session, Kew 22nd March 2012, Laurence and Ed
 * South Africa workshop, 8-11th October 2012, Laurence
 * Joinville, Brazil workshop, 11-15th November 2012, Laurence and maybe one other person (funding?, Vince?), confirm numbers closer to the time.
 * Kew, 14th-18th January 2013

SP2

 * Simon and Ben tidy loose ends, most of it there, checking that what was is. Sandbox profile needs to be written, depends on how full it is. First empty (except classification) one. Easy URLs. Sandbox at end of week. 5th of March new sites.
 * On Launch Day (5th March 2012)
 * Launch blog post
 * Provide list of known issues as blog post [LL & IB for Friday]
 * Email the following user groups: [LL/IB to draft]
 * Ambassadors [IB]
 * eMonocot [LL]
 * EOL [LL]
 * Any other early uptakers


 * Mark the new sites as beta sites. [SR/BS]


 * Help/wiki
 * Add link to new help to Scratchpads.eu
 * Add other interesting links to recipes
 * Add categories, one for emonocot profile
 * Who will be allowed to edit help? Ambassadors?
 * Enable maintainers to write specific help for their Scratchpads. Make inline (node) help available for editing?
 * Theme help wiki
 * Switch to Drupal wiki at some point?

Future development

 * Sites migration
 * Do simpler sites first, then the more complicated ones.
 * Send message to all maintainers and inform and ask how urgent they want new version, whether they want to be among the first. Make open list.
 * Be careful about communicating change to front page.
 * In future develop plan on how sites can change owner.
 * Scratchpad registry The registry is a vital component for ViBRANT, and is also a deliverable at month 18 (May), so has to be top priority.
 * Topic of sites, metadata, statistics,
 * Are registry fields on new sites? Irina to organise. Fields for new sites this week.
 * Might not be legal everywhere to gather certain data.
 * Might need to add something to terms and conditions.
 * Dynamic DNS Update the current hosting architecture so that *.myspecies.info Scratchpads can be hosted on any Scratchpad server (Berlin/Heraklion/London).
 * Takes about 1 week
 * Lab notebook Move to support a much greater depth of molecular data, especially as we add services that can use the data.
 * Add workflows and formal content types.
 * SatScan workflow Enable the upload and annotation of very large images as produced by the SatScan. This will also be of use to Kew/Botanical institutions that are already producing very large scans of herb sheets.
 * For new developer?
 * Publication stuff.
 * How much integration with Pensoft? XML structure needs to agree, not design. Pensofts tool is very anatomized and flexible because of data publication.
 * Schedule discussion between Ben, Dave and Irina to check which Pensoft fields we need for Scratchpads. Beginning of April.
 * Review taxonomy (Vlad, Irina, Simon, Ben, Vince, ?). What additional functionality and views, e.g. checklist view (GBIF standards?)
 * general ViBRANT rebranding of scratchpads.eu
 * Greater emphasis on content of individual content.
 * Before next ViBRANT review
 * Lifedesks
 * EOL will assist with migration
 * They will run server and host their Scratchpads
 * There will be a Lifedesk profile developed together
 * They can probably do most of the migration on their own.
 * April
 * Keys (matrix keys)
 * Add our own key player feeding of character project? One month?
 * Delta import?
 * Natural language descriptions (considered as part of the character project view)
 * OBOE
 * Better integration
 * Phylogeny visualization
 * Not yet present in SP2, planned for ?
 * Vocabulary integration
 * Dynamic synchronization or just a service???
 * Depends on what GBIF is doing
 * Solanceae source migration to Scratchpad
 * New developer? Sandy hire someone?
 * Has to be done this year
 * Mashine readable creative commons
 * Multiple file/image upload

Other

 * terms & conditions
 * additional developer recruitment
 * Science Uncovered, 28 Sept
 * need better connection between infrastructure and objects. Data sharing stories, e.g. Lime SP
 * Ipads?
 * Behind the scenes tour to Satscan?
 * Biodiversity Informatics White Paper
 * Community views on what is important to inform EU.